Director

Job Description:

Provides information and advice to the Provost on emerging internal and external issues.

Job Responsibilities:

• Prepares speaking notes and/or presentations for the Provost for events and other meetings as required.
• Works closely with Vice-Provosts to advance the priorities of the institution in a coordinated manner.
• Provides input into the development of agendas and the coordination of Deans/Directors Council, Provost’s Council meetings, Senior Executive
• Retreats, events, and special presentations. Liaise with the respective senior executive team members in the development of same.
• Provides oversight of the Provost’s communications ensuring a coordinated and well-developed academic messages.
• Establishes and maintains strong collaborative relationships with Deans/Directors, Vice-Provosts, and reporting units to ensure strategic planning and academic initiatives are in alignment with the University’s academic mission.
• Supports the appointment/review of Deans/Directors and the transition to their roles.
• Provides research support and evidence-based recommendations in support of major academic initiatives/changes under the Provost’s responsibility.
• Coordinates budget planning within the Academic Cost Pool including the annual budget submission.
• Works with the communications team to develop a communication strategy for the Provost’s Office.
• Works with the budget officer to prepare budgets and develop a process to monitor the budgets contained within the Academic Cost Pool:
• Provost’s Office, Graduate Studies, affiliated Colleges, The Centre, and Institutional Analysis.
• Provides oversight of the approval of Deans’ expenses.
• Acts as signing authority as designated by the Provost.
• Provides change management support as required including identifying stakeholders affected by the change and developing change management strategies.
• Ensures effective communication within the Provost’s Office and with other senior administrative offices, Deans/Directors, and the broader University.
• Serves as a member of the Provost’s Executive Team.
• Provides oversight of the activities of the Provost’s office, providing guidance and prioritizing situations requiring attention to ensure timely progress on strategic goals and effective operations.
• Supports the Provost in presenting the Academic Cost Pool annual budget to the Central Unit Allocation Committee.
• Manages all funds administered through the Provost’s Office – general operating, Young Scholars, strategic funds, spousal fund, etc.
• Manages Provost Office projects through project planning, development, implementation, and deployment ensuring that the deliverables meet parameters and time, cost, quality, and success criteria.
• Ensures the Provost’s Office website (including the intranet site) is accurate, current, and reflective of the priorities and responsibilities of the Provost.
• Advises and supports the Provost and her senior leadership team on management and administrative matters.
• Supports the Provost in the appointment of Vice-Provosts. Prepare integration plans for each member of the Provost’s Executive team.

Job Requirements:

• Experience managing a budget is required.
• Minimum of 5-10 years administrative experience in a university environment at a senior level is required.
• Must possess political acumen.
• Must possess a strong service-oriented perspective.
• Exceptional interpersonal skills are required.
• A university degree is required, graduate degree is preferred.
• Must demonstrate a commitment to supporting the academic mission of the University.
• Must be able to perform efficiently under time pressure and manage a demanding workload.
• Highly developed problem-solving skills are required.
• Experience managing projects is required.
• Extensive knowledge of UM’s governance structure, human resource policies and procedures, and budgeting process is required.
• An acceptable equivalent combination of education and experience may be considered.
• Must be able to anticipate needs/opportunities.
• Must be able to be positive and creative in dealing with workplace challenges.
• Strong organizational skills are required.
• Must be able to work as a team member and facilitate a positive work environment.
• Strong communication skills – written and oral – are required.
• Must be able to work independently and with a high level of professionalism.
• Must possess a high level of adaptability to changing circumstances and demands

Job Details:

Company: University of Manitoba

Job Category: Education

Vacancy Type: Full Time

Job Location: Winnipeg, Manitoba, CA

Application Deadline: N/A

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