Faculty Administrator

Job Description:

Effectively manage the day-to-day calendar and schedule of the Associate Deans and Program Directors they are assigned to support to ensure that regular ongoing meetings with team members and external contacts take place.

Job Responsibilities:

• Undertake continuous development and streamlining of administrative processes and procedures to assist the associate deans and program directors with day-to-day complex tasks.
• Manage and provide administrative support to ensure that the day-to-day and planned activities within each of the portfolios are completed in a timely, accurate and professional manner to support the effectiveness of each associate dean.
• Track, prepare, and report on the monthly PCard and travel and expense card reconciliations for the associate deans.
• Acknowledge and respond to requests and general inquiries related to Associate Dean portfolios.
• Support Associate Deans and Program Directors in resolving conflicts well in advance by proactively planning and assessing situations in advance.
• Complete correspondence and generate reports and statistics related to support, with data collection and analysis of the programs, workshops, and seminars implemented by the Associate Deans
• Organize documentation and background information to prepare the Associate Deans and Program Directors for focus groups, workshops and other meetings related to their respective portfolios. This includes organizing agendas, taking and distributing minutes.

Job Requirements:

• Proven organizational skills, multitasking and high attention to detail required.
• Minimum 5 years administrative experience required.
• Excellent interpersonal and communications skills required.
• Experience working in a large, dynamic team with proven personal effectiveness and productivity is required.
• Ability to think critically and creatively under pressure while exercising good judgement and discretion required.
• Post-secondary degree or diploma (or equivalent) required.

Job Details:

Company: University Of Calgary

Job Category: Education

Vacancy Type: Full Time

Job Location: Lethbridge, Alberta, CA

Application Deadline: N/A

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