Administrative Assistant

Job Description:

As an Administrative Assistant you will handle constant, multiple, conflicting and shifting priorities while working within the framework of the University of Calgary policies and procedures, as well as regulations of the College of Physicians and Surgeons of Alberta and Alberta College of Family Physicians. While providing the exceptional customer service and administrative skills, you will often be called upon to exercise judgment within these established guidelines.

Job Responsibilities:

• Accountable for keeping computer skills and personal development up-to-date; adding to skills and knowledge through courses that may be available through the University of Calgary, Continuing Education Faculty
• Liaise with internal university stakeholders and external stakeholders and agencies in a courteous and pleasant manner
• Will provide Clinical Administration support along with Research / Academic Admin support
• Deal with shifting priorities ensuring all information is produced within deadlines in a professional, accurate manner
• Schedule appointments, meetings, seminars, conferences, teaching which may require room bookings, setting up food requirements, preparing agendas, taking and transcribing minutes, preparing and distributing notices
• Organize and coordinate all activities related to the faculty members administrative, research, teaching and clinical requirements
• Draft routine correspondence and type, edit and proof-read general correspondence, administrative and teaching material, grant proposals, manuscripts, annual report, and other related documents from handwritten/typed drafts or Dictaphone, using various computer software programs

Job Requirements:

• Must have previous experience supporting clinicians along with very strong administrative skills to support researchers within the Cumming School of Medicine
• Strong interpersonal and highly developed organizational skills
• The ability to multi-task and effectively work with all employee groups, dealing with tact and diplomacy in all situations
• Minimum Grade 12 diploma supplemented with 2-4 years working experience with significant administrative experience
• Previous experience with SCM, Millennium, Netcare preferred
• A minimum of 2 years experience working in a clinical support position is mandatory

Job Details:

Company: University Of Calgary

Job Category: Education

Vacancy Type: Full Time

Job Location: Calgary, Alberta, CA

Application Deadline: N/A

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