Assistant Corporate Services

Job Description:

The incumbent provides administrative support to the Manager, Office Services and independently performs various office administrative and facility functions.

Job Responsibilities:

• Responsible for the setup and deletion of employee’s security photo ID cards
• Ensuring security policies and procedures are demonstrated regularly
• Security responsibilities, programming of security cards, keys for offices and cabinets, temporary cards
• Ensures parking requests are completed and quarterly balanced with property management
• Tracking New Hire and Departing employee requests
• Administration and tracking of employee requests incoming into the Corporate Services Outlook inbox
• Assisting the office manager with the day to day functions of the offices, Don Mills and 16 York Street
• Maintaining supplier relationships
• Reconciles Manager’s VISA invoice monthly
• Responsible for Iron Mountain requests incoming and outgoing and maintaining the tracking
• Administration of employee interoffice requests business card requests, stationary/envelopes
• Input invoices to Workday upon receipt
• Responds to employee issues regarding temperature control, lighting and elevators. Communication with building maintenance

Job Requirements:

• A good understanding of personal computers and software, particularly MS Word, Excel and PowerPoint
• Excellent communication and organizational skills and the ability to work with minimal supervision
• Exceptional customer focus with strong professional acumen
• Post-secondary education or a minimum of two years of relevant experience (such as knowledge of security programs, facility management, administration)
• Dedicated team player, who demonstrates initiative, and independence
• Advanced skills with office equipment, including photocopier, colour printer, and facsimile
• English proficiency in communications verbal and written, bilingual an asset

Job Details:

Company: Morneau Shepell

Vacancy Type: Full Time

Job Location: Toronto, Ontario, CA

Application Deadline: N/A

Apply Here

Jobseve.net