Assistant Corporate Services

Website Morneau Shepell

Job Description:

The incumbent provides administrative support to the Manager, Office Services and independently performs various office administrative and facility functions.

Job Responsibilities:

  • Responsible for the setup and deletion of employee’s security photo ID cards
  • Ensuring security policies and procedures are demonstrated regularly
  • Security responsibilities, programming of security cards, keys for offices and cabinets, temporary cards
  • Ensures parking requests are completed and quarterly balanced with property management
  • Tracking New Hire and Departing employee requests
  • Administration and tracking of employee requests incoming into the Corporate Services Outlook inbox
  • Assisting the office manager with the day to day functions of the offices, Don Mills and 16 York Street
  • Maintaining supplier relationships
  • Reconciles Manager’s VISA invoice monthly
  • Responsible for Iron Mountain requests incoming and outgoing and maintaining the tracking
  • Administration of employee interoffice requests business card requests, stationary/envelopes
  • Input invoices to Workday upon receipt
  • Responds to employee issues regarding temperature control, lighting and elevators. Communication with building maintenance

Job Requirements:

  • A good understanding of personal computers and software, particularly MS Word, Excel and PowerPoint
  • Excellent communication and organizational skills and the ability to work with minimal supervision
  • Exceptional customer focus with strong professional acumen
  • Post-secondary education or a minimum of two years of relevant experience (such as knowledge of security programs, facility management, administration)
  • Dedicated team player, who demonstrates initiative, and independence
  • Advanced skills with office equipment, including photocopier, colour printer, and facsimile
  • English proficiency in communications verbal and written, bilingual an asset

Job Details:

Company: Morneau Shepell

Vacancy Type: Full Time

Job Location: Toronto, Ontario, CA

Application Deadline: N/A

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