Executive Assistant

Job Description:

Reporting directly to the Chief Operating Officer. The Executive Assistant will provide administrative support to the Chief Operating Officer and the management team.

Job Responsibilities:

• Proactively manage and maintain Airport Operations hub SharePoint site
• Support with creating, editing, formatting and proofreading documents, making editorial changes where necessary
• Arrange business travel including booking flights and accommodations, preparation of itineraries and conference registration
• Prepare governance and policy correspondence in accordance with the established document management and preparation protocols by ensuring accuracy and timely completion of materials
• Coordinate COO involvement with external stakeholders such as committees, working groups, associations, cities and regions
• Oversee the Operations Bulletins process and issuance providing training, maintaining SharePoint files and external distribution lists
  Confidentially respond to emails and filter as required
• Proactively manage the Chief Operating Officer’s calendar, including managing conflicts and priority meetings in advance, providing effective preparation time for executives

Job Requirements:

• Post-secondary diploma in Business Administration or related field preferred
• Intermediate to mastery level proficiency using SharePoint and the full suite of Microsoft Office applications (particularly Word, Excel and PowerPoint)
• Obtain and retain a Transportation Security Clearance
• Post-secondary diploma or degree, or a combination of relevant education and/or experience
• 5 years’ progressive senior administrative work experience preferably in an Executive Assistant capacity
• Experience developing complex governance and policy documents using prescribed methodology
• Demonstrated experience working in a customer centric environment
• Ability to work in a dynamic, fast-paced environment and deal calmly and effectively with change and ambiguity
• Strong interpersonal skills coupled with a ‘can do’ attitude to provide great service to busy leaders.

Job Details:

Company: GTAA

Job Category: Private Jobs

Vacancy Type: Full Time

Job Location: Markham, Ontario, CA

Application Deadline: N/A

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