Executive Assistant

Website GTAA

Job Description:

Reporting directly to the Chief Operating Officer. The Executive Assistant will provide administrative support to the Chief Operating Officer and the management team.

Job Responsibilities:

  • Proactively manage and maintain Airport Operations hub SharePoint site
  • Support with creating, editing, formatting and proofreading documents, making editorial changes where necessary
  • Arrange business travel including booking flights and accommodations, preparation of itineraries and conference registration
  • Prepare governance and policy correspondence in accordance with the established document management and preparation protocols by ensuring accuracy and timely completion of materials
  • Coordinate COO involvement with external stakeholders such as committees, working groups, associations, cities and regions
  • Oversee the Operations Bulletins process and issuance providing training, maintaining SharePoint files and external distribution lists
    Confidentially respond to emails and filter as required
  • Proactively manage the Chief Operating Officer’s calendar, including managing conflicts and priority meetings in advance, providing effective preparation time for executives

Job Requirements:

  • Post-secondary diploma in Business Administration or related field preferred
  • Intermediate to mastery level proficiency using SharePoint and the full suite of Microsoft Office applications (particularly Word, Excel and PowerPoint)
  • Obtain and retain a Transportation Security Clearance
  • Post-secondary diploma or degree, or a combination of relevant education and/or experience
  • 5 years’ progressive senior administrative work experience preferably in an Executive Assistant capacity
  • Experience developing complex governance and policy documents using prescribed methodology
  • Demonstrated experience working in a customer centric environment
  • Ability to work in a dynamic, fast-paced environment and deal calmly and effectively with change and ambiguity
  • Strong interpersonal skills coupled with a ‘can do’ attitude to provide great service to busy leaders.

Job Details:

Company: GTAA

Job Category: Private Jobs

Vacancy Type: Full Time

Job Location: Markham, Ontario, CA

Application Deadline: N/A

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