Website Canada Post

Job Description:

The Clerk, Payroll Administration is responsible for providing the full range of specialized payroll services to Canada Post employees. It requires in-depth knowledge of CPC’s payroll procedures, policies and systems as well as respective provincial and federal legislative policies, programs and procedures. The position will require the clerk to have knowledge of verification procedures, payroll computation, general accounting principles, statutory and elective deductions affecting pay as well as regulations affective account verification. The clerk requires the ability to analyze, research and problem solve discrepancies and irregularities with respect to pay issues.

Job Responsibilities:

  • Verifies and corrects Year End Reports; UIC, CPP Discrepancy Reports and Debit/Credit Balance Reports. Researches and analyzes applicable pay file to determine reason for imbalance; Prepares necessary correction via input to PRISM
  • Verify/Effect Appropriate Adjustments to Year End/T-4s/Relevé 1s. Analyzing discrepancies and irregularities using SAP and/or payroll system generated reporting (bi-weekly, quarterly, etc.) to adjust for year end, individual T-4s and debit/credit imbalance reports; Conducts audit of pay registers to ensure accuracy of individual employee pay records;
  • Prepares amended T4/Releve 1 where necessary and provides copies of documentation for GL purposes
  • Liaises with Other Functions and Directly with Employees. Discuss and resolve issues pertaining to employee leave without pay, employee not receive pay, hours paid, premiums, overtime pay, acting pay, salary revision and other related issues with the supervisor. This can be done face to face, on the telephone or via correspondence; Discuss and resolve issues pertaining to pay including T4’s, record of employment, garnishee and other related issues with employees either face to face, on the telephone or through correspondence; Coordinate timely completion of pay issues often in coordination with Human Resources, LR, other Divisions, governmental departments such as Revenue Canada, Employment Insurance Canada, Workers’ Compensation, Department of Justice etc.; Certifying documents as Personnel Officer for Workers’ Compensation, etc.; Provides written and verbal responses to all inquiries while adhering to specified timeframes.
  • Coordinates all Pay Input within Prescribed Deadlines and sets priorities to ensure deadlines are met; assesses entitlements and processes changes in entitlements and/or deductions related to federal, provincial, employer prescribed and optional employee pay transactions in terms of taxation, Canada Pension, Employment Insurance, health care, Canada Savings Bonds, union dues, etc.; Determine correct coding for pay transactions as it relates to back-up or source documentation;
  • Responsible for verifying data transactions (e.g. status changes, back pay, new hires, etc.) from HRMBA (Human Resource
  • Management Benefits Administration); Responsible for extracting data transaction files from ETC-DOS (e.g. employee hours and absences information); Maintaining an adequate bring forward (BF) system for recovery of salary advances, submission of acting pay, etc.
  • Audits/Verifies Colleagues’ Work. Has the responsibility for full and complete audit of colleagues’ pay administration;
  • Provides training and guidance to colleagues needing assistance in own work unit and in divisions; Scrutinizes the pay input entries to detect any discrepancies in pay actions concerning such items as promotions, transfers, commencement date, change or termination of pay and benefits, overtime and pay adjustments; Ensures timely corrective action has been taken.
  • Performs bi-weekly audits of output reports generated from pay processing (i.e. Update Report, Capture Error Report,
  • Personal Segment Report, etc.) and prepares necessary correction.
  • Performs other related duties.

Job Requirements:

  • 2-4 years of related work experience is required.
  • Completion of secondary school according to provincial standards or equivalent (GED) is required, AND
  • Completion of post-secondary (College/University) course(s) in a related field.

Job Details:

Company: Canada Post

Job Category: Government

Vacancy Type: Full Time

Job Location: Brampton, Ontario, CA

Application Deadline: N/A

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